Conversation-to-record software for construction

Turn construction chat into tracked, evidence-backed work

Give field teams the speed of group chat while preserving the instructions, photos, commitments and follow-ups the office needs.

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Hawthorn Fitout · Site chat

Original conversation

SM
Move the exhaust shaft wall 150 mm to clear the joinery. Complete before Thursday.
shaft-wall-site-photo.jpg

Sam · Today, 9:14 am

Watching project conversation

The message and site photo stay together.

Source-linked record

Move exhaust shaft wall 150 mm

Message received
OwnerSuggested on confirmation
DueNot confirmed
SourceOriginal message · 9:14 am
EvidenceOriginal site photo
Human confirmation and edit history retained

1 of 6 · Supervisor posts the direction

One operating loop

The crew keeps talking. The project record keeps up.

01

Capture

Identify instructions, commitments, questions and photos inside project conversation.

02

Assign

Confirm an owner, due date and project without rebuilding the instruction in another tool.

03

Prove

Keep the source message, timestamp, evidence and edit history attached.

04

Report

Bring completed and unresolved work into diaries, handovers and summaries.

Built around construction work

The artefacts the project already needs—created closer to the source.

Construction site instructions

Turn a direction sent from site into owned, dated work while the wording, people and photos are still together.

See the workflow

AI-assisted site diary

Bring the day’s messages, photos and tracked outcomes into one reviewable draft instead of asking the supervisor to start from a blank form after hours.

See the workflow

Variation-related directions

Surface potential scope changes for commercial review before the direction, photo and follow-up separate across different tools.

See the workflow

RFI follow-up

Make an unresolved project question visible before it scrolls away, while keeping the response connected to the original site context.

See the workflow

Defect tracking

Keep the issue, location, trade, rectification owner and before-and-after photos in one reviewable record.

See the workflow

Subcontractor follow-up

Make requests and commitments easier to own without forcing every field participant to maintain a separate project spreadsheet.

See the workflow

What changes

Chat stays fast. Accountability stops being optional.

  • Instructions receive an owner and date
  • Photos retain location and purpose
  • Open questions stay visible
  • Completion evidence sits beside the source
  • Diary and handover start from actual project activity
Convoe construction project conversation and tracked work

Construction workflow library

Follow the record from first message to handover.

Open field templates
Construction site instructionsCapture construction site instructions from project conversation with an owner, due date, photos and the original source attached.AI-assisted site diaryBuild a construction site diary from messages, photos, instructions, completed tasks and open actions instead of re-entering the day.Construction daily reportingPrepare reviewable construction daily reports from field conversation, tracked actions, photos, delays and completed work.Variation-related directionsFlag potential scope changes for review and keep the direction, date, sender, photos and follow-up connected.RFI follow-upTurn unresolved site questions into tracked RFI drafts with a responsible party, response and source conversation attached.Defect trackingCreate a defect record from a site photo and conversation with location, trade, owner, due date and completion evidence.Source-linked work historyKeep project actions connected to their original message, timestamp, evidence, owner, edits and completion status.Voice notes to tracked workConvert spoken site updates into reviewable action suggestions while retaining the original voice note and human confirmation.Subcontractor follow-upKeep subcontractor requests, instructions, photos, owners and follow-up connected in a shared project workflow.Project and shift handoverGive the next shift or project team completed work, open items, blockers, decisions, photos and source links in one handover.Source-linked project photosKeep site photos connected to the instruction, defect, RFI, owner, date and outcome they support.

One site is enough to start

Start with one project. See what your team stops losing.

The crew can keep working in conversation while owners, dates and source context become visible.

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