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Convoe for construction

Every site record starts as a message. Convoe finishes it.

Instructions, diaries, variations, RFIs, defects and inductions. Each one tracked from the chat it started in, through to the client report.

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Six records

The records builders chase every week.

Site instructions

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Convoe makes sure they get done.

Emma Walsh · Site manager · 9:12 amClient flagged the BOH handles on the walk-through — wrong finish on D04–D07. Swap them to the lever set before handover Friday. @Tom can you sort it?
Kai
INS-207
Swap BOH door handles before handover — 90 Collins St
OwnerTom Hadley
DueFri 6 Nov 2026

Site diary

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Kai writes the diary from it.

Tom Hadley · Voice note · 1:05 pmRain stopped the pour at 10:40. Crew back on at one, pump booked again for Thursday.
Kai
“booked again for Thursday”
Site diary — Mon 2 Nov 2026 · Weather & delays
Lost time2 h 20 m
CauseRain · L3 pour

Variations

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Convoe catches it and prices it first.

Emma Walsh · Site manager · 10:30 amClient’s asked for four more GPOs in the boardroom joinery, same finish as the rest. @Brightline can you add them before the joiner closes up Thursday?
Kai
INS-211
Add 4 × GPO to boardroom joinery — 90 Collins St
OwnerBrightline Electrical
DueThu 5 Nov 2026

RFIs

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Convoe tracks them to an answer.

Sarah Chen · Project engineer · 8:14 amHydraulic riser clashes with the L2 bulkhead on grid C4. Who’s resolving it with the engineer?
Kai
RFI-032
Hydraulic riser clash — L2 bulkhead, grid C4
ToHydraulic engineer
Required byWed 4 Nov 2026

Defects

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Convoe gets them closed.

Sarah Chen · Walk-through · 10:22 amCracked tile at shower hob in 2.04, tiler to replace.
Kai
Before PCI walk
Cracked tile at shower hob, unit 2.04
TradeCoastline Tiling
LocationUnit 2.04 · ensuite

SWMS & inductions

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Convoe has their paperwork in tonight.

Emma Walsh · Site manager · 3:12 pmNew tiler starting tomorrow — Jake Morris from Coastline Tiling.
Kai
IND-088
Induct Jake Morris — Coastline Tiling
StartsTue 3 Nov · 7:00 am
SWMSWall & floor tiling
One model underneath

Every record is a task with a type.

One Tasks screen, a tab per type. Here’s every open item across Spacez’s projects.

Convoe — Tasks

Tasks

No.TaskOwnerDueStatusType
90 Collins St7
TASK-541Book crane for Monday joinery liftTHTom HadleyFri 6 NovOpenTask
TASK-538Send updated programme to clientDKDallas K.Tue 3 NovOpenTask
TASK-536BOH doors, benchtop & joinery worksDKDallas K.Fri 6 NovIn progressTask
INS-207Swap BOH door handles before handoverTHTom HadleyFri 6 NovIn progressInstruction
INS-206Patch and paint L1 corridor after sprinkler moveSCSarah ChenThu 5 NovOpenInstruction
DEF-061Cracked tile at shower hob, unit 2.04Coastline TilingFri 6 NovOpenDefect
DEF-060Door closer slamming — D02 lobbySpacez carpentryWed 4 NovIn progressDefect
Eastlink Pkg 42
INS-112Rebook concrete pump for Thursday pourTHTom HadleyThu 5 NovOpenInstruction
TASK-402Submit traffic management planDKDallas K.Wed 4 NovOpenTask
Chadstone fit-out1
DEF-009Glass scratch, shopfront pane 3GlazierFri 6 NovOpenDefect
No project1
TASK-370Renew public liability certificateDKDallas K.Fri 13 NovOpenTask
Across the job

The right record at each stage.

01

Pre-start

SWMS & inductionsSite instructions
02

Construction

Site instructionsRFIsVariationsSite diary
03

Practical completion

Defects
04

Close-out

HandoverSoon

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Add the crew, keep chatting the way you already do, and let Kai turn it into the record.

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