Variation-related directions
Keep variation-related directions connected to the original conversation
Surface potential scope changes for commercial review before the direction, photo and follow-up separate across different tools.
What goes wrong without a record
The conversation moves faster than the administration.
A scope-related direction may be acted on quickly while its commercial and contractual implications remain unreviewed.
- The direction is separated from the source message
- Cost or time impact is not flagged
- Approval status remains unclear
- Follow-up relies on someone remembering the chat
Site instruction
Potential scope change · exhaust shaft wall
- Owner
- Site carpenter
- Due
- Thursday
- Project
- Hawthorn Fitout
- Evidence
- 2 source-linked photos
How Convoe handles it
From source conversation to reviewable work.
Flag
A possible scope change in project conversation is marked for review.
Context
Sender, recipient, date, photos and source wording remain attached.
Review
The responsible commercial person considers cost, time and contract requirements.
Track
Follow-up and approval status remain visible without treating the AI flag as a legal conclusion.
Product proof
The current record stays connected to its source.
- 01Potential scope changes become visible earlier
- 02Source wording remains reviewable
- 03Cost and programme questions have an owner
- 04Approval status is not confused with completion status
Convoe can flag potential scope changes for review. It does not determine whether a direction is legally a variation.
Common questions
What the workflow does—and what still needs a person.
Does Convoe decide whether something is a variation?+
No. It can help flag a possible scope change for human review. Contract interpretation remains with the responsible people and advisers.
Can the cost impact be recorded?+
A cost-impact flag, owner and review status can be kept with the source direction.
Does this replace contractual notice?+
No. Your team must follow the notice and approval requirements in the relevant contract.
Related construction workflows
One site is enough to start
Start with one project. See what your team stops losing.
The crew can keep working in conversation while owners, dates and source context become visible.