Free construction template
Daily site diary template
Capture the work, people, events, constraints and open actions needed to understand the day.
No account or email required.
Who owns it
Usually the site manager, supervisor or another person nominated by the project procedure.
When to create it
Update the diary during the day where practical and review it before issuing the final daily record.
Field-by-field guide
What to record and why.
| Field | Why it matters | Completed example |
|---|---|---|
| Project, date and prepared by | Basic identity and accountability for the record. | Hawthorn Fitout - 14 July 2026 - Sam M. |
| Weather and site conditions | Conditions relevant to work completed or delayed. | Fine, 8-16 C; wet access at east gate |
| Labour and trades | People or crews present and relevant work areas. | Carpentry 4; electrical 3; site team 2 |
| Work completed | Meaningful progress by area or trade. | Level 3 shaft wall relocated and photographed |
| Instructions, RFIs and defects | Project records created or progressed during the day. | SI-024 complete; RFI-018 awaiting engineer |
| Delays, incidents and deliveries | Events that affected the day or require follow-up. | Joinery delivery moved to Wednesday |
| Visitors and meetings | Relevant attendees and decisions. | Architect site walk - 11:00 am |
| Open actions and evidence | Carry-forward work, owner, due date and source photos. | Engineer response - Alex - 15 July - photo P-118 |
Common mistakes
- Starting from memory at the end of the week
- Listing activity without open actions
- Using photos without captions or locations
- Publishing an AI draft without human review
From template to workflow
The downloadable file helps you create a consistent manual record. Convoe connects the same fields to the source conversation, owner, evidence and status while work is happening.
See how Convoe handles this workflowOne site is enough to start
Start with one project. See what your team stops losing.
The crew can keep working in conversation while owners, dates and source context become visible.