Free construction template
Site instruction register template
Keep instruction references, dates, issuers, recipients, owners, status and follow-up visible in one manual register.
No account or email required.
Who owns it
Usually the contract administrator, project manager or person nominated to administer instructions under the project procedure.
When to create it
Add each instruction when it is issued or recorded, then update ownership, status and outcome as the project progresses.
Field-by-field guide
What to record and why.
| Field | Why it matters | Completed example |
|---|---|---|
| Instruction ID | A unique reference that can be used in correspondence. | SI-024 |
| Date and source | When and how the instruction was communicated. | 14 July 2026 - project chat |
| Issued by / to | The people or organisations giving and receiving the direction. | Site manager - carpentry subcontractor |
| Location | The exact project area affected. | Level 3 exhaust shaft |
| Instruction summary | A short description of the required work. | Move shaft wall 150 mm east |
| Owner and due date | Who owns the follow-up and when it is required. | Sam - 16 July 2026 |
| Status | The current operational state. | In progress |
| Commercial review | A flag for cost, time or contract review—not a legal conclusion. | Required |
Common mistakes
- Adding an instruction long after it was given
- Leaving the issuer or recipient unclear
- Treating task completion as contractual acceptance
- Failing to follow formal notice requirements
From template to workflow
The downloadable file helps create a consistent manual record. Only use Convoe for the fields and actions currently supported by the product.
See how the current workflow fitsOne site is enough to start
Start with one project. See what your team stops losing.
The crew can keep working in conversation while confirmed tasks, owners, dates and status become visible.