Log inStart one site free
Construction / Site diary

The day already happened in chat. Kai writes the diary from it.

Weather, crew, deliveries, delays and visitors, compiled from the day’s messages, photos and voice notes. The supervisor checks it and signs.

Start one site freeSee the workflow
Free crew appWeb, iOS & AndroidBuilt in Melbourne
Convoe — Chats · #90-collins-st
#
90-collins-st
Spacez · site channel · 14 members
Mon 2 Nov 2026
Today
TH
Tom Hadley Voice note · 1:05 pm
Rain stopped the pour at 10:40. Crew back on at one, pump booked again for Thursday.
Kai added this to today’s diaryOnly you and Tom can see this
Site diary — Mon 2 Nov 2026 · Weather & delays
Lost time
2 h 20 m
10:40 am → 1:00 pm
Cause
Rain · L3 pour
“rain stopped the pour”
Rebooked
Pump · Thu 5 Nov
“booked again for Thursday”
Message #90-collins-st
The way it works today

Why diaries slip through.

01

45 minutes of typing every night

Supervisors rebuild the day from memory after everyone has gone home.

02

Written days later

Or not at all. The detail that matters is the first thing forgotten.

03

Thin diaries lose claims

Extension of time and delay claims depend on what was written on the day.

The workflow · as it runs in Convoe

From the message to a closed record.

Every diary entry follows the same 4 steps. Kai does the paperwork; people make the calls.

  1. 1

    Chat, photos, voice notes

    The crew keeps talking. Nothing extra to fill in.

  2. 2

    Kai compiles the day

    Sorts the day into weather, labour, deliveries, delays and visitors.

  3. 3

    Supervisor signs off

    Checks it, fixes anything Kai got wrong, signs at knock-off.

  4. 4

    Locked

    Signed diaries can’t be changed. Corrections are added as notes.

From one week on 90 Collins St

Said on site. Filed by Kai.

Sarah Chen · #90-collins-st · 7:32 amPlasterboard for L2 arrived, stacked in the loading dock.
Kai catches it
Delivery · 7:32 am · plasterboard L2
Filed under Deliveries, photo attached
Emma Walsh · #90-collins-st · 11:05 amCouncil inspector on site, passed the L3 frame.
Kai catches it
Inspection · 11:05 am · L3 frame passed
Filed under Visitors & inspections
Tom Hadley · #90-collins-st · 3:40 pmTilers knocking off early, waiting on grout colour from the client.
Kai catches it
Delay · tiling · awaiting client selection
Flagged as a client-caused delay
In Tasks

No separate register. It’s a tab in Tasks.

Every diary entry is a task with a type. Pick the Site diary tab to filter, group by project and open any record, with the message it came from.

  • Date and weather
  • Crew numbers by trade
  • Hours worked
  • Deliveries
  • Visitors and inspections
  • Delays and their cause
  • Photos of the day
  • Signed by and when
Convoe — Tasks · Site diary

Tasks

90 Collins St
No.SummaryCrewDelaysStatusSource
2 NovRain stopped L3 pour 10:40; plasterers on L1 · sign-off 5 pm142 h 20 mDraftChat
30 OctL2 wet-area inspection passed; BOH ceiling closed12—SignedChat
29 OctJoinery delivery; crane booked for Mon11—SignedChat
28 OctConcrete pump late 45 min1545 mSignedChat
Chat, photos, voice notes → Kai compiles the day → Supervisor signs off → Locked
Same chat, same task model

The rest of the site record.

Site instructionsConvoe makes sure they get done.VariationsConvoe catches it and prices it first.RFIsConvoe tracks them to an answer.DefectsConvoe gets them closed.SWMS & inductionsConvoe has their paperwork in tonight.HandoverSoonConvoe will compile it.

Start with one site.

Add the crew, keep chatting the way you already do, and let Kai turn it into the record.

Start one site freeTalk to us
Free crew appWeb, iOS & AndroidBuilt in Melbourne