The Problem
Why agencies lose track of client work
Your team is already doing the work. The problem is staying organized.
Feedback scattered everywhere
Client feedback across email, Slack, WhatsApp, and meetings with no single source of truth. Critical details get lost.
Briefs that never become tasks
Creative briefs discussed in chat but never formalised as tracked deliverables. Teams don't know what's expected.
Deadlines mentioned, never tracked
Campaign deadlines referenced casually with no accountability. Projects slip. Clients get frustrated.
The Solution
How Kai works for agencies
Real conversations become real tasks. Here's what Kai hears:
"Can we get the revised brand mockups by Thursday?"
Kai creates:
- Design task
- Thursday deadline
- Assigned to design team
"The client approved option B for the homepage — let's move to dev"
Kai creates:
- Development task
- Links to approval decision
- Assigned to dev team
"Monthly report due next Monday, need analytics from Sarah and copy from Mike"
Kai creates:
- Two tasks with individual assignments
- Monday deadline
- Full visibility for team leads
Features
Built for agency workflows
Everything you need to manage client projects at scale
Client conversation → deliverable tracking
Kai listens to your chat channels and turns client requests into actionable tasks automatically.
Automatic deadline extraction
No more missed dates. Kai pulls deadlines from conversations and flags timeline risks.
Multi-project management across clients
Manage dozens of client projects in one place without losing context or dropping balls.
Team workload visibility
See who's overloaded, who has capacity, and reallocate work before deadlines slip.
Brief-to-task automation
Creative briefs discussed in chat become tracked deliverables with clear ownership and deadlines.
Campaign timeline tracking
Track all phases of a campaign from kickoff to launch. Nothing falls through the cracks.
Built For
Kai works for agencies of all types
Whether you're a boutique creative studio or a multi-discipline agency, Kai scales with you.
Marketing agencies
Campaign management, client feedback, deadline tracking across multiple concurrent projects.
Creative studios
Design briefs, revision requests, approval workflows — all automatically tracked and assigned.
Digital agencies
Web development, UX feedback, launch timelines. Keep developers and designers synchronized.
Consultancies
Client deliverables, research timelines, stakeholder feedback — organized and accountable.