Construction field guide
How to preserve evidence of a site instruction
No app can guarantee what a direction will prove in a dispute. A stronger contemporaneous record helps a reviewer understand the wording, people, timing, context and outcome.
Last reviewed: 21 July 2026
Reviewed by Dallas, Founder of ConvoeStart with contemporaneous information
A record made at or near the time is generally easier to understand than one reconstructed weeks later. Keep the original wording wherever the project system allows it.
Show the action that followed
Record who was expected to act, the due date and the status. Do not confuse a task marked done with contractual approval or acceptance of quality.
Retain supporting material
Where the approved project system supports it, retain relevant photos, drawings, emails and acknowledgements. The inspected Convoe app does not yet expose file/photo evidence or visible source linkage.
Follow the contract
The record supports project administration; it does not replace notice requirements, authorised instructions or professional advice.
One site is enough to start
Start with one project. See what your team stops losing.
The crew can keep working in conversation while confirmed tasks, owners, dates and status become visible.